Add a new custom module ("Editorial Requests"). There's no separate form to link, the module's own entry-creation flow acts as the submission form, so define the fields you need as the entry's attributes/sections (title, description).

Create a section restricted for Admin use only, create a single-choice attribute ("Editorial Status") Draft, Submitted, Under Review, Revisions Required, Approved, Sent for Publication, Not Selected, Published. This one attribute is the engine for the whole board.

Configure the module so the kanban view is the default. Keeping it kanban-only keeps everyone focused on the pipeline rather than a flat list. Point the kanban's column attribute at "Editorial Status."

Restrict who can move cards (kanban allowed roles) to the editor role only. Submitters can create and view entries, but only Admins change the stage

Enable a "Thank You for Your Submission" success page so members get immediate reassurance that their request was received and will be reviewed.

Create an AI agent directly on the platform: go to Admin > Tools > AI Agent > Add, then configure the step to “attribute update” and action to “send a message or email”. configure the email accordingly.

Submit a test entry, drag it through each stage as the editor, and confirm the submitter receives the right notification at every move. Then hand the board to the editorial team.